top of page

Getting Started with Real Estate Virtual Assistants

Updated: Jun 8, 2023

Real estate virtual assistants can be a great way to boost productivity and handle administrative tasks in your real estate business. From research to scheduling to marketing tasks, hiring a VA can help you streamline processes and free up your time for more strategic endeavors. Learn more about real estate VAs and find tips for getting the most out of them here.

real estate virtual assistants

Identify Tasks That Virtual Assistants Can Help With

It's important to identify what tasks you want your virtual assistant to help with in order to maximize their value. Think about the daily tasks and administrative processes that take up your time, such as data entry, email management, scheduling appointments, or lead generation. Also, think about how a VA could potentially improve or add value to each of these processes. Start small by increasing one task at a time until your virtual assistant is helping you out with multiple functions for your business.

By hiring a real estate virtual assistant, agents will have more time to focus on the tasks that require their expertise. Since virtual assistants are experienced professionals, you can trust them to provide quality service and deliver results. Virtual assistants can help reduce manual processes that are taking up valuable time. Additionally, suppose the VA specializes in particular tasks or areas, such as lead generation. In that case, they could potentially increase efficiency and allow for an increase in leads for agents over time. Hiring a qualified real estate virtual assistant is a great way to save both time and money.

Research and Vet Different Virtual Assistants

Before you jump into hiring a virtual assistant, it's essential to do your research and vet them for specific tasks you need to get done. Consider cost, skillset, areas of expertise, experience, accuracy, and turnaround time when comparing different virtual assistants. It would be best to ask potential VAs for references and reviews from other clients that can provide more insight into their services. Once you've completed the research process and are ready to enlist the help of a virtual assistant, be sure to develop a clear communication plan which they can follow so that expectations are set before work begins.

Creating a job description for each VA role you need to fill can also help ensure that prospective virtual assistants know the skills and qualifications you're looking for. This will help streamline your search by narrowing your list of potential candidates to VAs with the exact skillset you need. Additionally, some virtual assistant services provide technicians who specialize in certain industries, such as healthcare, IT services, real estate, and more, so be sure to check what the VA offers before committing.

By researching various VAs in advance, you not only narrow down your choices but will be able to identify which one is right for you.

Establish a System for Managing VAs

Whether you decide to work with one virtual assistant or multiple, it's essential to establish a system for managing VAs that works best for your business. In order to ensure their success and keep things running smoothly, be sure to provide clear documentation and instructions regarding how you want tasks completed. It's also a good idea to review job performance regularly so corrections can be made in terms of processes and timelines. Additionally, providing incentives such as bonuses when they meet deadlines can make your VAs feel appreciated while also keeping them motivated and productive.

When creating a system for managing your VAs, communication is crucial. Be sure to communicate any concerns, requirements, or guidelines you have established, so they know exactly what is expected of them. You should also develop specific job descriptions for the tasks you are having them complete and provide detailed instructions on how to do each task efficiently and accurately.

Additionally, check in with your VAs regularly, provide feedback on their performance, and reward them for their good work. With the right system in place and a bit of effort from both sides, your real estate virtual assistant will hit milestones in no time!

Set Clear Expectations & Parameters

Having clear expectations and parameters in place will ensure your success and that of your virtual assistant. Set a timeline for tasks, provide detailed instructions on how you want the work done, and specify any additional information or resources needed. Additionally, outline any data protection policies for working with sensitive information and discuss procedures for handling customer inquiries or transactions. Once these have been established, it's easier for you to track progress and give feedback if necessary.

When hiring a virtual assistant to handle your real estate business, establish specific guidelines from the start. It's imperative to communicate clearly with them so that they understand precisely what is expected of them and how you want it to be done. This will ensure their work meets your specifications, produces quality results, and avoids wasting valuable time or resources. Both parties should also be aware of existing policies and procedures when dealing with customers or data protection; this helps maintain a high standard of ethics and professionalism throughout the working relationship.

Monitor Progress and Track Results

One of the major benefits of employing a virtual assistant is that you can monitor progress and track results. Having clear expectations and parameters in place will help both you and your VA to measure success and identify improvement areas. Be sure to provide feedback regularly, so your virtual assistant remains on task and knows what is expected from them moving forward.

Measuring metrics, such as deadlines and project completion rate, will ensure that you and your virtual assistant work efficiently. It is important to track team progress over time to assess whether your real-estate business is growing or declining and whether the virtual assistant is contributing positively. Monitor progress on a weekly basis so that you can make adjustments or changes where necessary. By tracking performance regularly, you can also leverage technology to improve remote collaboration and communication between you and your VA. This helps to streamline tasks further and keep everyone accountable for meeting their goals.

real estate virtual assistants

Hiring a Virtual Assistant

Now that you know the specific parameters you must follow when hiring a virtual assistant, what stops you from hiring one? VAs are experts in their fields who want to help your company reach success. You can find plenty of virtual assistants on the web, but NAC's virtual assistants differentiate themselves by going that extra mile for your real estate company needs.

If you want to know more about our VAs and how they can help your business, give us a call! We can create a plan that fulfills your needs while adjusting to your budget. Stop searching for the perfect employee; we will find it for you.

Try a virtual assistant today!


bottom of page