Virtual assistants are people who work remotely, and you can hire them to help you with various tasks. They can save you time and money by doing things for you that would otherwise take much more time to do on your own. There are many VAs that work remotely in sales, customer service, finance, law, marketing, and research. They provide services like answering emails, making phone calls for the employer, researching them, or writing reports.
After reading the paragraph above, you are most likely to ask yourself: How can a virtual assistant save me money? VAs are experts in their fields, and expertise does not come cheap. That is a tricky question, but in this article, you will find why hiring a virtual assistant is a better option than going for a full-time employee.
1. Save on Recruitment
The most straightforward way to explain how a virtual assistant can save you money is through recruitment budgets. When you require an employee, you must inform your talent acquisition team to set part of the budget apart to spread the word about how the company is looking for new workers. After the initial announcement, your recruitment team will interview the potential candidates and then inform you about the prospects. This process is very time-consuming.
In contrast, hiring a virtual assistant does not require a lengthy process. You only need to contact a virtual agency, and they will do the process for you. Most virtual agencies you can find online already have experts waiting to help the next business that requires their expertise. All of this for a similar amount you are investing in the recruitment process.
2. Save on Training Resources
After hiring an employee, there is usually a two-week training process for the new worker to adapt to the company. This process means you are paying an employee to learn before they actually have work done for your business. Not with a virtual assistant.
A VA is paid only to do a particular job, and as we mentioned before, most of them are already experts in their own fields. They can take on tasks such as copywriting, bookkeeping, data entry, programming, and so much more. You don't need to worry about them learning an inevitable process while paying them. Also, if your line of business is project-based, you can hire a VA only for a specific project. A Virtual Assistant will be ready to start a new task from the get-go.
3. Save on Space and Equipment
When hiring a new employee, you always need to consider your office space and the equipment you must purchase for the new worker. These expenses may vary between buying a desk, a chair, a computer, peripherals and paying for all the licenses and software the new employee will use.
This issue will never happen with a virtual assistant. Since all of them work remotely, you won't have to consider office space, equipment, or software within your budget. VAs already have access to the tools that they need to execute their work properly. You will also be free from updating and maintaining the equipment as well.
4. Save on Insurance and Leaves
All in-house employees have the right to benefits. These benefits include health insurance, sick leaves, and vacations. As a business owner, you must pay all of these benefits when hiring a new employee.
With a virtual assistant, you don't have to worry about paying benefits. Some of them are freelance and have their insurance and time management. The other half of the VAs work for virtual agencies, which pay their benefits without you spending a dime.
5. Save on Failed Projects
After training your employees and introducing them to the team, it is time to prove themselves. Studies show that 45% of the time, a new employee will make a mistake within their first month in a new company. Most of these mistakes come from the new worker not performing up to the company's standards, which, in case, will make you lose money.
By hiring a virtual assistant, you can avoid these types of mistakes. VAs are experts in their fields. They have years of experience behind them and resolve most problems that come to their attention. Although there is always a risk, the percentage is at its lowest.
6. Save on Effective Hours
When working for a company, it is impossible to keep focus all the time. Employees are entitled to short and lunch breaks by law. Still, they can take a few minutes when standing up for coffee, talking to co-workers, and having a little time to themselves between tasks. It is excellent to keep your team happy, but also, they need to get work done.
VAs only work for the number of hours you assign them. They will put their whole focus on a specific task and will produce optimal results for your business. And, most importantly, they will not charge you for extra hours because VAs will complete the projects you assign them in time.
7. Save on Management Costs
Suppose you consider hiring a team of workers. In that case, you will also need to ascend one of your current employees to a management position or hire a manager to supervise the new unit you are building. You will need to invest in training your new manager and present them with tasks they might have never done before.
The virtual assistant you hire will work directly with you or any other management position as an intermediary. A team of VAs will be able to handle themselves due to the experience they possess as remote workers. They will also be managed within a virtual agency if you decide to hire a company instead of different persons.
8. Save on Possibilities
Deciding which role is better for your company may be a daunting task. You will need to examine the company's needs and determine what type of expertise you would like to hire. Depending on the line of business, potential employees may ask for a salary higher than you have expected, or worse, budgeted.
A virtual assistant offers endless possibilities. Most of them ask for a standard price and will execute the tasks you are looking for. Some of the most common fields for a virtual assistant are:
Bookkeeping and accounting
Data Entry and Analysis
These are just some examples, but if you are looking for something more specific, chances are, you will find a suitable VA for you through a virtual agency. All of this expertise for the same price a month? Yes, it's possible!
Hire a Virtual Assistant
A virtual assistant can be hired by anyone who needs help with their day-to-day tasks or is looking for someone specialized in several fields. The savings you generate from hiring VAs come down to how they perform. Virtual assistants are ready to help your company grow and achieve its goals. By delegating the time-consuming tasks to these assistants, you can focus on more essential duties. You can also hire one to help you with your business or personal life to keep it running smoothly.