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The Ultimate Guide to Hiring a Virtual Bookkeeping Assistant

Updated: Jun 21, 2023

Are you tired of spending countless hours on bookkeeping tasks for your business? Hiring a virtual bookkeeping assistant can save you time and money while ensuring your financial records are accurate and up-to-date. This guide will provide the information you need to find and hire the right virtual bookkeeping assistant for your business needs.

virtual bookkeeping assistant

Determine your Bookkeeping needs


Before you start looking for a virtual bookkeeping assistant, it's important to determine your bookkeeping needs. This includes identifying the tasks you need help with, the frequency of those tasks, and the level of expertise required. Daily bookkeeping tasks include invoicing, accounts payable and receivable, bank reconciliations, and financial reporting.


In addition, it is essential to know that these are not the only tasks a virtual assistant can help you with. You can determine your VA's duties by your business needs. If you need bookkeeping and want someone to help you with other admin tasks, a virtual assistant can help you do both tasks simultaneously. Take advantage of their multitasking abilities!


Research potential Virtual Assistants


Once you have identified your bookkeeping needs, it's time to research potential virtual assistants. Many online platforms connect businesses with virtual assistants, such as Upwork, Freelancer, and Fiverr. You can also search for virtual bookkeeping assistants on LinkedIn or other professional networking sites. When researching potential assistants, read their profiles and reviews from previous clients. Look for someone with experience in bookkeeping and the specific tasks you need help with. It's also important to consider their communication skills and availability to ensure they can meet your needs.


When you have a list of potential virtual assistants, contact them to discuss your bookkeeping needs and see if they are a good fit for your business. Ask about their availability, rates, and experience with bookkeeping software such as QuickBooks or Xero. It's also important to discuss your expectations for communication and deadlines. Once you have found the right virtual assistant, establish clear expectations and guidelines for working together. This will help ensure a successful and productive working relationship.


Conduct Interviews and ask for References


When it comes to hiring a virtual bookkeeping assistant, it's essential to take the time to find the right fit for your business. Conducting interviews and asking for references is a crucial step in this process. During the interview, ask questions that will help you assess the candidate's skills and experience. For example, you might ask about their experience with specific bookkeeping software or their familiarity with tax laws.


You can also ask about their communication style and how they prefer to work with clients. When checking references, ask about the assistant's reliability, attention to detail, and ability to meet deadlines. Conducting thorough interviews and reference checks will help you find a virtual bookkeeping assistant who will help keep your business finances in order.


Set clear Expectations and Communication Channels


Before hiring a virtual bookkeeping assistant, setting clear expectations and establishing communication channels is important. This includes outlining the scope of work, deadlines, and any specific requirements or preferences you may have. It's also essential to establish how you will communicate with your assistant, whether it's through email, phone, or a project management tool. Setting clear expectations and communication channels will ensure that your assistant understands your needs and can deliver high-quality work.


Another excellent recommendation is to use a project management app like Monday or Trello. With the help of these platforms, you will know what exactly your VA is doing, what goals they are working for, and the status of their overall performance. Moreover, these apps will help you keep track of the number of hours your VA has worked for you, so you will only pay for what is right.


Monitor and evaluate Performance regularly


Once you have hired a virtual bookkeeping assistant, monitoring their performance regularly is important. This includes reviewing their work, providing feedback, and addressing any issues or concerns that may arise. Monitoring and evaluating their performance can help you ensure they meet your expectations and deliver high-quality work. It's also essential to provide ongoing training and support to help your assistant improve their skills and stay up-to-date with the latest industry trends and best practices. By investing in your assistant's development, you can ensure they continue providing value to your business over time.


As we mentioned in our last subtopic, one way to monitor your virtual bookkeeping assistant's performance is to set clear goals and expectations from the outset. This can include specific tasks they are responsible for, deadlines they need to meet, and quality standards they should adhere to. Regular check-ins and progress reports can help you stay on top of their work and identify areas where they may need additional support or guidance.


Hiring a Virtual Bookkeeping Assistant


Bookkeeping is the backbone of all American companies. Without it, even great business ideas and projects can forever be placed in the cold case box. Make sure to avoid this mistake, and hire a virtual bookkeeper today! Our virtual assistants are ready to work from the get-go, and you can forget about paying for benefits, training, equipment, or their regular payroll. Plus, you will start earning in the world's most powerful currency, time.


This newly liberated free time will help you focus on what matters, like getting new clients, upscaling your business, and treating yourself with the life that you always wanted. Take advantage of one of the best prices in the market and forget about all the troubles when hiring a new employee. Leave those to us!


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